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SAP Business One Key Capabilities

With SAP Business One, you’ll increase control over your small business with software that grows with you. Streamline critical processes, gain greater insight, and make decisions based on real-time data to drive profitable growth.

With SAP Business One, you’ll benefit from:

  • End-to-end automation
  • Accurate real-time reporting and analytics
  • Complete operational visibility and control
  • Customized features to meet industry-specific requirements
  • Access to critical data anytime, anywhere
  • Lower technology costs and quick time to value
  • SAP HANA in-memory computing





Financial Management

  1. Improve margins, reduce errors, and drive more profitable decision-making with a complete set of tools for streamlined financial operations.
  2. Automate fundamental accounting processes, including journal entries, accounts receivable, and accounts payable.
  3. Manage cash flow, track fixed assets, control budgets, and monitor project costs with higher accuracy and efficiency.
  4. Simplify your fixed assets management with a virtual function that eliminates repetitive manual data entry.
  5. Process reconciliations, bank statements, and payments faster through various methods, including checks, cash, and bank transfers.
  6. Create standard or customized reports from real-time data to improve business planning and audit review processes.

Sales and Customer Management

Track sales opportunities and lead activities throughout the sales cycle, from the first contact to deal closing.

  1. Oversee the sales process and customer lifecycle more efficiently, from initial contact to final sale, after-sales service, and support.
  2. Create, manage, and analyze marketing activities to turn prospects into customers and grow sales and profitability.
  3. Store critical customer data in one place by synchronizing and managing customer contacts stored in Microsoft Outlook.
  4. Craft and manage warranty contracts and service agreements efficiently.
  5. Enter and respond to service calls quickly.
  6. Design detailed reports on all aspects of the sales process, from forecasting to pipeline tracking, using templates.
  7. Empower your sales organization to manage information anytime, anywhere, on any device.

Inventory & Production Functionality

Warehouse and inventory

  • Manage inventory in multiple warehouses with FIFO, actual by lot/serial, moving average, or standard costing from a central module
  • Manage inventory by bin location in warehouses
  • Implement serial and batch number management to track goods throughout the inventory cycle
  • Generate comprehensive item list, transaction, and valuation reports
  • Min/max designation and reporting
  • Maintain multiple units of measure and item prices in local and foreign currency

Stock movements

  • Record goods receipts and goods issues
  • Track stock transfers between warehouses
  • Enable consignment, drop-ship, and back-to-back orders
  • Use the pick-and-pack to fill deliveries
  • Perform inventory cycle counts to avoid full physical inventories and stock-taking delays
  • Manage shipping and returns



Production and material requirements planning (MRP)

  • Create and maintain multilevel bills of materials (BOMs) containing items, resources (capacity), and text (instructions)
  • Issue and release production orders manually and by backflush
  • Maintain prices for BOMs at a global level
  • Forecast material requirements using a wizard tool


Production and warehouse reports

  • Choose from multiple report formats (e.g., PDF, Microsoft Word, or Microsoft Excel) to display standard reports or incorporate them as dashboards
  • Use predefined templates to generate reports, including inventory status, audit, and production
  • Generate advanced reports with a report designer and integrate custom queries, parameters, formulas, and layouts
  • Make fast and effective management decisions using detailed reports on stock transactions and inventory valuations, inventory counts, BOMs, production planning, and material requirements


Optimize purchasing practices and control costs by managing the complete order-to-pay cycle, including receipts, invoices, returns, and payments.

  1. Streamline procurement processes, including requisition requests, purchase order and good receipts creation, and returns management.
  2. Improve audits by matching documents, viewing information trails, and handling multiple currencies.
  3. Centralize purchasing processes by managing detailed data in a user-friendly interface.
  4. View account balance and purchase analysis while maintaining detailed item purchasing information with price lists and tax information.
  5. Lower costs and optimize your supply chain relationships.
  6. Process accounts payable invoices, cancellations, and credit memos with a purchase order reference.
  7. Manage material needs and schedule purchases.
  8. Generate integrated reports with real-time data and display them in various report formats or dashboards to gain an overview of what matters most to your business, whether you’re using a desktop or mobile device.

Business Intelligence

Create timely and accurate reports based on company-wide data with analytics and reporting tools.

  1. Access data from multiple sources, create new reports, and customize existing reports in a variety of layouts with minimal IT overhead.
  2. See your business from many perspectives using SAP Business One integrated with standard Microsoft Excel functionalities.
  3. Get insights faster with the abilities to drag and relate, drill down into data, and use search assistance and workflow-based alerts.
  4. Improve your cash balance visibility and sales performance with analytics and predefined key performance indicators (KPIs).
  5. Make better decisions by enhancing your reports with powerful visualizations from SAP Lumira, SAP Business One edition.

“SAP Business One has streamlined our processes and helped us become one of the fastest shippers in the industry. Whereas the competition can take several weeks to deliver an order, VIETRI can do it within 2 to 3 business days on average.”

Jody Davis, Customer Service and IT manager at VIETRI

Analytics and Reporting

Empower your employees to make smart, confident decisions faster by capturing all critical information and making it instantly available company-wide.

  1. Design intuitive, interactive dashboards and reports that answer your most pressing questions.
  2. Accurately track revenues, costs, and cash flow to assess performance and take swift corrective action.
  3. Access information faster and evaluate it with powerful real-time analytics.
  4. Simplify data searching and the on-demand creation of standard or ad hoc reports.

In-Memory Platform

Optimize decision-making across your business with SAP HANA.

  1. Increase margins and grow your business without complicating your on-premises or cloud-based IT landscape.
  2. With the SAP Business One application, use embedded analytics and high-performance functionality to work more efficiently.

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Flexible Deployment Options

  1. On-premises: Get direct control of your ERP data with an on-premises deployment. Enable flexible reporting while complying with internal data security policies.
  2. Mobile: Manage your business on the move by instantly accessing integrated analytics for real-time decision-making anytime, anywhere, on mobile device.
  3. Cloud: Deploy SAP Business One in the cloud for a monthly license fee to extend your capabilities anytime and anywhere the business grows—without IT intervention.

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