Save your employees time, reduce administration costs and improve performance.
Let’s face it: managing expense receipts is a full time job. Receipts can be as small as a bus ticket or as large as a four-page hotel bill. Your employees tend to misplace these receipts, and they hardly ever get their expense reports to you on time.
iDocuments Expenses is a web-based and mobile expense management solution that enables expense claims to be created, submitted, stored, reviewed, approved and audited online - saving time, reducing administration costs and improving productivity.
Capture
A simple and intuitive browser-based interface allows users to enter their expenses, photograph receipts and validate company credit card transactions. Your team can also use the mobile app to capture expenses and take photos of receipts while on the move, and can then discard the receipts.
Validate
Expenses are automatically checked against company policies and limits. Subsistence rules are applied, tax rates can be defaulted according to the type of expense, mileage payments and rates are taken from company policy and receipts are captured with tax expenses.
Process
Import company credit card transactions, reconcile against receipts, and route for approval together with cash expenses.
Integrate
One of the key benefits of iDocuments is its integration with your existing ERP or finance system to ensure standard, consistent and accurate data across your business.
iDocuments Expenses gives you full visibility into expenses and transactions, and allows you to drive an expenses policy within the system, so you can control how much your employees spend and what they spend it on.
Benefits
Benefits of iDocuments Sales Order Automation:
Eliminate paper receipts, spreadsheets and re-keying of data
Capture reimbursable expenses or corporate card expenses via web browser or mobile phone
Configure your corporate mileage policies and vehicle rates to auto-calculate mileage rates and rate bands – integration with Google Maps makes it even easier to calculate and verify business mileage
Automatically validate expenses against your company expense policies and rates
Automatically route expense and credit card details for authorization to the correct approver
Import monthly business credit card transactions in one easy upload, ready for individual credit card users to verify and submit transactions on their card for posting
Post as AP invoice journal to your ERP, finance system or payroll for payment
Generate audit reports to ensure compliance
Automatically prompt users for required details of items such as entertainment to capture information in line with tax rules
Automate data capture for tax compliance, internal expense policies and analysis codes such as department and project
Intelligent approval workflows mean that each expense claim is routed to the correct budget holder or authorizer for approval with email alerts built in
Obtain valuable real-time, web-based business intelligence to help minimize spend
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