SAP Business One vs. QuickBooks

Unlike QuickBooks, ERP systems easily account for product batches, multi-warehouse approaches, FIFO support, and various product costing measures (e.g., average and standard cost). QuickBooks is limited to basic tracking, and even that depends on desktop and web-based add-ons.

Small businesses need to continually update innovative add-ons to keep pace with larger competitors, but QuickBooks can't support many industries, including manufacturing, distribution, life sciences, and food and beverage.

Even when QuickBooks provides the required functionality, growth is stunted by poor system performance. When a business reaches ten users or must input a lot of data, QuickBooks's performance slows to a crawl, leaving users unable to complete core processes and reporting on time.

Too many SMBs using QuickBooks waste significant time and resources manually gathering data for reports because it’s challenging to access and manipulate data in QuickBooks. Whether it’s GAAP, SOC, or customer-driven reporting, QuickBooks only delivers basic reporting functionality suited to average users.

But customers, suppliers, and regulators often want the unique reporting you can only find in SAP Business One, including Crystal Reports, richly formatted reports, and dynamic reporting from virtually any data source.

The supply chain network is becoming more complex. Customers want more choices, faster fulfillment, and lower prices. To meet expectations, SAP Business One gives you a single, transparent view of all your warehouse and distribution operations so you can deliver goods on time, boost customer satisfaction, and optimize inventory.

Greater inventory and supply chain management

SAP Business One provides real-time information about inbound and outbound shipments and inventory data. Whether you stock and ship hard or soft goods, food, or other items with complex serialization and lot tracking, or your services are a mix of drop ship, 3PL, and stock and ship, SAP Business One smooths operations and improves operating margin. With integrated solutions for EDI, shipping logistics, and inventory management, Vision33 can automate your warehouse so everything happens automatically based on a single transaction.

EDI enables wholesale distributors to electronically exchange order information with a supply chain partner without manual data entry and re-entry, resulting in fewer errors and faster order completion. SAP Business One integrates your backend data (e.g., sales, invoicing, production, scheduling, and shipping) via EDI, eliminating manual processes associated with sharing data with business partners.

Innovative cloud EDI 

Cloud EDI connects SAP Business One to a network of over 55,000 retailers, manufacturers, suppliers, and 3PLs. The integrated EDI solution is available on both Microsoft SQL Server and SAP HANA and enables customer- and supplier-facing EDI in a single environment.

With cloud EDI for SAP Business One, you can:

• Use standardized document formats to seamlessly interact with any partner
• Increase cash flow by reducing invoicing and payment cycles
• Send and receive real-time catalog, inventory, order, and shipping information
• Save time by no longer building individual point-to-point connections with each trading partner

Superior Auto Extras

Superior Auto Extras, a full-service distributor, manages a range of products and product variants in SAP Business One and implemented advanced inventory management so their 60 employees, 75 outside sales reps, and two distribution centers are always synchronized.

SAP Business One is an all-in-one solution that provides accurate, real-time information for end-to-end operations management. The platform integrates features for discrete, process, and project manufacturing, including:

• Production
• Profitability measures
• EDI
• Supply chain management
• Shipping logistics
• Advanced manufacturing capabilities

Because SAP Business One maintains a full, 360-degree view of your operations, it delivers the broadest set of features and functions on the market, including:

• Opportunity management
• Advanced inventory management
• Project-based purchasing
• Comprehensive project management
• Partner updates and news
• Real-time, cross-functional reporting
• Time and materials management with a built-in MRP system
• Process-oriented bills of materials (BOMs)
• Centralized sales order entry
• Change order management
• Customized quality controls
• Production management, including planning and scheduling 

SAP Business One simplifies BOM management. The platform’s advanced real-time reporting lets you control user rights and offer BOM reporting views with only the information employees need to do their jobs. Because SAP Business One stores all its information in a single database, all product data is captured in a single record. This centralizes the information from your engineering, manufacturing, and purchasing BOMs along with data for packaging, quality inspection, and identification labels. This ensures you produce and ship products exactly as specified.

Advance Adapters

Advance Adapters's highly complex products require detailed information-sharing with customers and prospects. The manufacturer switched to SAP Business One and more than doubled its revenue by streamlining customer views and feedback on project-specific data.

SAP Business One manages everything from inventory control to production and customer relationship management for life sciences companies. The system automates processes and brings sales transactions, supply chain logistics, warehouse management, and accounting capabilities on one platform. You also gain access to real-time data and a big-picture view of operations.

Meeting FDA requirements

Regulators want to know your business has the proper controls, particularly for CAPA collection, analysis, resolution, reporting, and trending. With SAP Business One, your company can produce documents and evidence to prove you’re following standard operating procedures (SOPs).

Quality control

Your company must provide quality management for class I, II, III, and IV medical devices, including quality standards compliance (e.g., TS14485 and ISO 9001). SAP Business One configures workflows and provides quality check procedures; after measurements are defined, the system sets up the acceptable quality level at each production checkpoint to ensure components don’t proceed until they meet that checkpoint’s criteria.

Traceability and product recalls

SAP Business One includes serial number traceability to ensure products are tracked accurately through every stage. The system manages UDIs, guarantees traceability, and enables your company to manage recalls properly and efficiently.

Avinger

Medical device company Avinger implemented SAP Business One to transform its business and prepare for growth. Today, Avinger manages everything better with finance, supply chain, logistics, and warehouse management on one platform.

Vision33 offers two value-add web portals for SAP Business One: 

• Customer Portal
• Employee Portal 

Each portal makes SAP Business One a powerful enabler for speeding daily work and reducing mundane support tasks.

Customer Portal gives customers a secure, flexible, personalized self-service gateway to retrieve and interact with information in a standard web browser. It's a convenient, self-service way for your customers to make online payments, manage orders, and more.

Learn more about Customer Portal

The Employee Portal puts employees in the driver’s seat with access to the information they want and need at any time. A real-time, web portal that integrates with SAP Business One and gives them tools to get the work done.

Learn more about Employee Portal