Small and midsized businesses (SMBs) are moving away from accounting solutions like QuickBooks toward enterprise resource planning (ERP) solutions like SAP Business One. While QuickBooks works well for startups, growing businesses need ERP’s broader and deeper capabilities.
SAP Business One vs. QuickBooks
With over 60,000 customers and one million users, SAP Business One is the top choice among growing businesses that need more than QuickBooks’s limited functionality.
With SAP Business One, SMBs can serve their customers and run their businesses in ways that are impossible with QuickBooks, including fully integrated functionality in:
- Accounting and finance
- Sales and customer management
- Inventory and distribution
- Purchasing and operations
With SAP Business One, you can operate faster and more efficiently at scale because your data is immediately accessible and secured for company-wide use.
QuickBooks to ERP
Information in QuickBooks is scattered across several applications and has no central location to perform data analysis. The result is that data must be manually re-entered into each application, leading to errors and decreased productivity.
Integrations beyond the core QuickBooks applications are weak or nonexistent. Organizations must manually import and export data when integrating with customer relationship management (CRM) solutions and other must-have applications. Industry-specific add-ons such as retail inventory management frequently fail due to a QuickBooks ecosystem that lacks the necessary modules, widgets, and APIs.
Unlike QuickBooks, ERP systems easily account for product batches, multi-warehouse approaches, FIFO support, and various product costing measures (e.g., average and standard cost). QuickBooks is limited to basic tracking, and even that depends on desktop and web-based add-ons.
Small businesses need to continually update innovative add-ons to keep pace with larger competitors, but QuickBooks can't support many industries, including manufacturing, distribution, life sciences, and food and beverage.
Even when QuickBooks provides the required functionality, growth is stunted by poor system performance. When a business reaches ten users or must input a lot of data, QuickBooks's performance slows to a crawl, leaving users unable to complete core processes and reporting on time.
Too many SMBs using QuickBooks waste significant time and resources manually gathering data for reports because it’s challenging to access and manipulate data in QuickBooks. Whether it’s GAAP, SOC, or customer-driven reporting, QuickBooks only delivers basic reporting functionality suited to average users.
But customers, suppliers, and regulators often want the unique reporting you can only find in SAP Business One, including Crystal Reports, richly formatted reports, and dynamic reporting from virtually any data source.
Infographic: Why companies migrate from QuickBooks to SAP Business One
Business owners open themselves up for endless possibilities when they leave QuickBooks for SAP Business One. View this infographic for the top 3 reasons they take this transformative step and improve their future.
Golfzon Leadbetter scales more profitably by choosing SAP Business One
Golfzon Leadbetter, a golf academy, migrated from QuickBooks to SAP Business One when QuickBooks couldn’t manage its growth from one location to 26 global locations.
As your business grows, you’ll inevitably discover QuickBooks's shortcomings. Growth means you must move beyond accounting software to business management software.
Over 80% of our SAP Business One customers migrated from QuickBooks.
Four signs told them it was time for ERP:
- Manual data entry caused increasing errors
- No integration between QuickBooks and other applications caused inefficient workflows
- Maintaining visibility into growing inventory was difficult
- Poor system performance was hurting employee productivity
But often, the negative impact on customers is the ultimate dealbreaker. Incorrect orders and late shipments lead to increased dissatisfaction and decreased revenue.
“SAP Business One has streamlined our processes and helped us become one of the fastest shippers in the industry. Whereas the competition can take several weeks to deliver an order, VIETRI can do it within 2 to 3 business days, on average.”
- Jody Davis, Customer Service and IT manager at VIETRI
QuickBooks to ERP
For most SMBs, ERP is the most transformative step they’ll make in their evolution because it manages the entire business. Extracting the most value from ERP and transforming your business for maximum scale and efficiency requires six critical steps.
As the largest SAP Business One partner in the world, we’ve based these six steps on hundreds of successful first-time ERP implementations:
- Assess your need for business management software
- Understand the difference between ERP and accounting software
- Determine your ERP readiness
- Evaluate ERP software
- Select an ERP partner
- Choose the right ERP deployment option
Each step involves careful consideration, planning, and participation by multiple stakeholders from different departments and levels of your organization. That way, you ensure proper selection, implementation, and use of your ERP software.
We strongly recommend starting your journey from QuickBooks to ERP by reading this comprehensive ERP software selection guide.
Review the ERP software selection guide
Are you considering an ERP solution? This transformative technology unifies growing businesses' operations and extends their capabilities beyond accounting.
Graduating from QuickBooks
Graduating from QuickBooks? This eBook is a must-read to learn how an ERP solution will drive your business forward to the next stage of growth.
SAP Business One provides extensive functionality in most industries, and its software development kit (SDK) gives software developers expanded integration points, allowing you to customize your SAP Business One deployment with industry-specific innovations from a long list of providers.
The result is in-depth solutions for:
- Aerospace and defense
- Food and beverage
- Oil and gas
- Life sciences
The global food and beverage market is constantly changing and relies on a complex supply chain. Add new customer demands and traceability, quality management, and inventory control regulations, and your business needs an array of data in real-time.
Food and beverage companies use SAP Business One to:
- Comply with strict industry standards and GMP guidelines, including FDA, EMA, BRC, IFRA, and GHS
- Manage shelf life and expiry dates by tracking byproducts, co-products, yield, wastage, shelf life, expiry date, FIFO, and FEFO
- Track materials backward and forward from vendor to customer
- Calculate costs with flexible, multilevel margin calculations per article, production order, and batch
- Eliminate waste and minimize delays with advanced quality controls on raw materials and components
- Improve planning, communication, and responsiveness with advanced scheduling and production controls
- Make faster, more informed decisions with real-time reporting, dashboards, and alerts
- Easily integrate with subsystems such as SCADA and LIMS
Effective inventory controls, warehouse management, and recall features are built into SAP Business One, not bolted on as an afterthought.
Huy Fong Foods
California-based Huy Fong Foods simplified end-to-end supply chain operations by consolidating five systems into just one: SAP Business One. The intuitive nature of the software enabled the company to implement its ERP using only non-technical staff.
The supply chain network is becoming more complex. Customers want more choices, faster fulfillment, and lower prices. To meet expectations, SAP Business One gives you a single, transparent view of all your warehouse and distribution operations so you can deliver goods on time, boost customer satisfaction, and optimize inventory.
Greater inventory and supply chain management
SAP Business One provides real-time information about inbound and outbound shipments and inventory data. Whether you stock and ship hard or soft goods, food, or other items with complex serialization and lot tracking, or your services are a mix of drop ship, 3PL, and stock and ship, SAP Business One smooths operations and improves operating margin. With integrated solutions for EDI, shipping logistics, and inventory management, Vision33 can automate your warehouse so everything happens automatically based on a single transaction.
EDI enables wholesale distributors to electronically exchange order information with a supply chain partner without manual data entry and re-entry, resulting in fewer errors and faster order completion. SAP Business One integrates your backend data (e.g., sales, invoicing, production, scheduling, and shipping) via EDI, eliminating manual processes associated with sharing data with business partners.
Innovative cloud EDI
Cloud EDI connects SAP Business One to a network of over 55,000 retailers, manufacturers, suppliers, and 3PLs. The integrated EDI solution is available on both Microsoft SQL Server and SAP HANA and enables customer- and supplier-facing EDI in a single environment.
With cloud EDI for SAP Business One, you can:
- Use standardized document formats to seamlessly interact with any partner
- Increase cash flow by reducing invoicing and payment cycles
- Send and receive real-time catalog, inventory, order, and shipping information
- Save time by no longer building individual point-to-point connections with each trading partner
Superior Auto Extras
Superior Auto Extras, a full-service distributor, manages a range of products and product variants in SAP Business One and implemented advanced inventory management so their 60 employees, 75 outside sales reps, and two distribution centers are always synchronized.
SAP Business One is an all-in-one solution that provides accurate, real-time information for end-to-end operations management. The platform integrates features for discrete, process, and project manufacturing, including:
- Profitability measures
- Supply chain management
- Shipping logistics
- Advanced manufacturing capabilities
Because SAP Business One maintains a full, 360-degree view of your operations, it delivers the broadest set of features and functions on the market, including:
- Opportunity management
- Advanced inventory management
- Project-based purchasing
- Comprehensive project management
- Partner updates and news
- Real-time, cross-functional reporting
- Time and materials management with a built-in MRP system
- Process-oriented bills of materials (BOMs)
- Centralized sales order entry
- Change order management
- Customized quality controls
- Production management, including planning and scheduling
SAP Business One simplifies BOM management. The platform’s advanced real-time reporting lets you control user rights and offer BOM reporting views with only the information employees need to do their jobs. Because SAP Business One stores all its information in a single database, all product data is captured in a single record. This centralizes the information from your engineering, manufacturing, and purchasing BOMs along with data for packaging, quality inspection, and identification labels. This ensures you produce and ship products exactly as specified.
Advance Adapters's highly complex products require detailed information-sharing with customers and prospects. The manufacturer switched to SAP Business One and more than doubled its revenue by streamlining customer views and feedback on project-specific data.
SAP Business One manages everything from inventory control to production and customer relationship management for life sciences companies. The system automates processes and brings sales transactions, supply chain logistics, warehouse management, and accounting capabilities on one platform. You also gain access to real-time data and a big-picture view of operations.
Meeting FDA requirements
Regulators want to know your business has the proper controls, particularly for CAPA collection, analysis, resolution, reporting, and trending. With SAP Business One, your company can produce documents and evidence to prove you’re following standard operating procedures (SOPs).
Your company must provide quality management for class I, II, III, and IV medical devices, including quality standards compliance (e.g., TS14485 and ISO 9001). SAP Business One configures workflows and provides quality check procedures; after measurements are defined, the system sets up the acceptable quality level at each production checkpoint to ensure components don’t proceed until they meet that checkpoint’s criteria.
Traceability and product recalls
SAP Business One includes serial number traceability to ensure products are tracked accurately through every stage. The system manages UDIs, guarantees traceability, and enables your company to manage recalls properly and efficiently.
Medical device company Avinger implemented SAP Business One to transform its business and prepare for growth. Today, Avinger manages everything better with finance, supply chain, logistics, and warehouse management on one platform.
Growing SMEs perform better when using an ERP system that delivers company- and industry-specific features.
Vision33 has deep expertise in planning and implementing SAP Business One to enable industry-specific processes that work how your business works.
No matter which industry you compete in, powerful SAP Business One customizations and add-ons optimize the platform's value.
Vision33's SAP-certified consultants will deploy SAP Business One to maximize your company’s unique differentiators, and SAP Business One’s broad range of capabilities will speed your operations and expand your market reach.
“Vision33 helped us transition to the cloud with SAP Business One. Not only can our sales professionals perform better from wherever they are, we have one place where all information can be found."
Craig Bean, CB Medical
The Saltbox Platform is a cloud-native, low-code integration platform as a service (iPaaS) solution that empowers SMEs to integrate disconnected business systems like ERP, CRM, and eCommerce.
By eliminating data silos and automating manual processes, Saltbox unlocks new levels of operational efficiency and cost savings.
Vision33 offers two value-add web portals for SAP Business One:
- Customer Portal
- Employee Portal
Each portal makes SAP Business One a powerful enabler for speeding daily work and reducing mundane support tasks.
Customer Portal gives customers a secure, flexible, personalized self-service gateway to retrieve and interact with information in a standard web browser. It's a convenient, self-service way for your customers to make online payments, manage orders, and more.
The Employee Portal puts employees in the driver’s seat with access to the information they want and need at any time. A real-time, web portal that integrates with SAP Business One and gives them tools to get the work done.
Juice Beauty expands as business complexity grows
SAP Business One helped Juice Beauty grow its revenue 50% by better managing complex product development cycles and batch control of USDA-certified ingredients.
Emerald Home Furnishings manages growth to exceed $100M
SAP Business One helps Emerald Home Furnishing compete for larger contracts against bigger competitors.
The Fruit Company optimizes traceability
SAP Business One helped The Fruit Company improve the accuracy and efficiency of purchasing, warehousing, and shipping and maintain complete and real-time product traceability.
SAP Business One's wealth of core capabilities will drive your business efficiency and position your company for profitable growth. The platform’s five key features deliver unsurpassed operational benefits, including:
- End-to-end business automation
- Accurate real-time reporting and analytics
- Complete operational visibility and control
- Access to critical data anytime, anywhere
- Rapid time to value
SAP Business One continually evolves as market dynamics change—you can visit our SAP Business One page to learn what’s new.
Improve margins, reduce errors, and drive more profitable decision-making with a complete set of tools for streamlined financial operations.
Sales & customer management
Oversee the sales process and customer lifecycle more efficiently, from initial contact to final sale, after-sales service, and support.
Inventory & production functionality
Gain complete control in warehousing, inventory, stock movement, production, and MRP and make faster decisions based on detailed reporting for all areas.
Reporting & real-time analysis
Empower your employees to make smart, confident decisions faster by capturing all critical information and making it instantly available company-wide.
Business intelligence (BI)
Create timely and accurate reports based on company-wide data with analytics and reporting tools.
Vision33 is the only SAP Business One partner that holds the AWS SAP Competency, and our Global Services group routinely helps SMEs expand into new geographies, making us the ideal implementation partner for growing businesses. Post-implementation, Vision33 continues to deliver value through our industry-leading support program, TOTAL Care, and ongoing ideation and implementation services from our world-class consulting team. They help customers continuously innovate using the best industry-specific add-ons and integrations to support new business initiatives and evolving market demands.
How to identify the right ERP partner
Read this blog to learn how to develop an ERP vendor shortlist and see how our Global Services team can help you expand into new locations and implement SAP Business One everywhere you need it.
The largest US distributor to Mexican restaurants chose Vision33 to implement SAP Business One. The platform transformed the entire operation, and now Vision33 provides ongoing TOTAL Care services to support Tolteca’s goal of continuous service-level optimization.
Get started with SAP Business One
Vision33 makes it easy for you to learn more about SAP Business One and see how it compares to NetSuite and other ERP solutions. Start with our 9-point comparison guide.